Job title: General Services Clerk – Records Mgmt
Company: Charlotte County
Job description: SUMMARYIn support of the Charlotte County Clerk of the Circuit Court and County Comptroller mission as guardians of public records and assets this position is responsible for overall support of the Clerk’s records warehouse which provides storage, records retention, records retrieval from paper and microfilm media. Provides operational backup support of the Clerk’s mailroom and purchasing functions such as processing and sorting mail, creating requisitions, purchase orders and receiving items. Additionally, this position maintains the Clerk’s vehicle fleet.
This position requires a high degree of independence and must align with our core values of dedication to principled practice.ESSENTIAL DUTIES AND RESPONSIBILITIESESSENTIAL DUTIES AND RESPONSIBILITIES
- Records Transportation: Drives the Clerk’s van to pick up boxes from other agencies for storage. This involves using and handling a hand dolly and/or pallet jack, which requires heavy lifting, frequent bending, twisting, and turning. Must have the ability to judge distances when moving boxes within office areas to ensure safety while transporting files.
- Inventory Management: Receive new boxes into the Records Warehouse inventory system, organize them, and assign box numbers and location IDs for storage purposes.
- Records Retrieval: Handle requests by searching databases and/or physical box locations for various documents, such as permit numbers, case numbers, personnel files, finance files, and payroll records for both the Board of County Commissioners and Clerk files.
- Document Shredding: Prepare documents for shredding, follow shredder procedures, and move shredded materials to the large recycle bin using carts as needed.
- Mailroom Support: Assist with Clerk mailroom functions as required, including processing inbound, outbound, and inter-office mail.
- Purchasing Support: Provide backup support for purchasing functions, such as communicating with vendors, creating purchase requisitions, generating purchase orders, accurately receiving delivered items, and entering them into the ERP system.
- Fleet Maintenance: Routinely check and maintain Clerk vehicles, including scheduling service appointments. Ensure vehicle cleanliness by washing and vacuuming interiors.
- Additional Duties: Perform other duties as assigned.
OTHER SKILLS AND ABILITIESStrong reading comprehension and attention to detail is required. Knowledge of imaging equipment and Windows based software is helpful. Ability to type 35 wpm. Must work cooperatively as a member of a team and work well under pressure. Knowledge of microfilm processing procedures, equipment and computer assisted record keeping experience is preferred. Attention to detail is highly required, must be no room for error.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/or EXPERIENCEHigh school diploma or general education degree (GED); and at least three months prior clerical experience.LANGUAGE SKILLSAbility to read, write, and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to work cooperatively as a member of a team. Ability to speak clearly and take accurate messages.CERTIFICATES, LICENSES, REGISTRATIONSA valid Class E Florida Driver’s License and safe driving record required in order to drive Clerk vehicle to transport self or equipment to various offices.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Climb up and down ladders or in and out of cars, trucks and vans. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.Must also demonstrate the ability to lift, carry, load and unload boxes weighing up to 50 lbs.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and dusty conditions while operating or maintaining vehicle, dollies, and shredding machine. Safety equipment, gloves, and masks are available to user. Routine maintenance duties will be required when operating office equipment. The noise level in the work environment is usually moderate.The following is a partial list of benefits available to employees of the Clerk of Court.Employee Health Center
Insured employees are eligible for free health care and prescription services under the county health care plan.Medical – Dental – Prescription Card – Vision Plan
Single and Dependent Plans are offered.Life Insurance Policy
Employer-paid life insurance policy. Supplemental plans are also available during the County’s open enrollment period.Short Term Disability
Offering both Group Policy Premium and Individual Policies. This is an employee contributed program.Long Term Disability
Limited to employee coverage. This is an employee contributed program.Paid Time Off
6.15 hours are earned per pay period. Earned time off can be used after 30-days of service. PTO is based on length of service and increases after 5 years of service.Birthday Leave
Employees are eligible to take their birthday off as a paid benefit, after completion of their initial introductory review period.Holidays
Employees observe 11 paid holidays each year.If you have additional questions pertaining to employment with our office, e-mail our Employee Relations department at:This information is provided by the Charlotte County, Florida, Clerk of the Circuit Court and County Comptroller as a public service. You may reach our office at (941) 505-4736.
Expected salary: $39000 per year
Location: Punta Gorda, FL
Job date: Fri, 12 Jul 2024 23:36:50 GMT
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