Job title: Military Secretariat and Reward’s Clerk
Company: HM Government
Job description: Main Purpose of Job:The British Government’s British Embassy in Washington DC has an exciting opportunity for a self-driven and enthusiastic individual to join the United States Support Group as a Administrative Officer. This opportunity is a rewarding role which supports and further develops the special relationship between the UK and the US, supporting work at the forefront of international diplomacy in order to make a real difference globally.
The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme. It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible. In this role you would be working in a diverse international environment side by side with MOD Crown Servants and members of the British Military. UK diplomats, armed forces personnel and other country based staff operating across the British Government’s network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 900 staff with a rich and diverse background, skill sets, and experiences.
The primary function of the post holder will be to support Reporting Officers across the US Footprint to ensure the timely submission of all Soldier Joint Appraisal Reports (SJAR) and Officer Joint Appraisal Reports (OJAR). This will require collaboration with internal and external stakeholders from across the US network. The post holder will be expected to become adept in JSP 757 and provide Subject Matter Expert advice to senior stakeholders throughout the organisation. In addition, the post holder will be expected to support the wider function of the US Support Group as when required.
The ideal candidate will be self-driven and enthusiastic with excellent attention to detail. Additionally, the successful candidate must be confident engaging with senior stakeholders from across the organisation and have previous experience working within an office / administrative support environment. It is imperative that the successful candidate IT literate, specifically within MS Office packages.Roles and Responsibilities:
- Liaise with the defence Global Administrative Unit (GAU) based in the United Kingdom on all HR Appraisal matters, initiate and manage Service HR Appraisals as necessary.
- Assist Service Personnel based across the US complete the HR Appraisals in the absence of access to the Joint Personnel Administration (JPA) IT system.
- Liaise with internal and external stakeholders on all MS matters.
- Liaise with US Department of Defence regarding submissions of nominations for US Military & UK Military nominations for their respective national Honours and Awards. (Army POC for H&A USA).
- Liaise with the public on all historical enquiries including unit affiliations, tracing old comrades, war graves & Honours and Awards for past service.
- Act as the liaison between British Defence Staff personnel for processing of Resettlement, Enhanced Learning Credits & Standard Learning Credits documentation and as a conduit to the resettlement agencies in the UK.
- Assist with discharge procedures for all Service Personnel in BDS in the absence of the Joint Personnel Administration (JPA) IT system.
- Collate and maintain a central database of job specifications and the administration of regular reviews.
- Undertake any other duties as directed commensurate to the grade to support USSG outputs.
Essential qualifications, skills and experience
- IT Literate (MS Word, MS Excel, MS Outlook, MS PowerPoint, Skype).
- Previous experience working in an administrative support function.
- Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents, A and NATO visa holders with EAD cards, and L2 visa holders with an up-to-date I-94 form.
Desirable qualifications, skills and experience
- Previous experience working within the Ministry of Defence.
Required behavioursDelivering at Pace, Making Effective Decisions, Managing a Quality Service, Working TogetherApplication deadline30 July 2024GradeAdministrative Officer (AO)Type of PositionFull-time, PermanentWorking hours per week40RegionAmericas, Caribbean & Overseas TerritoriesCountry/TerritoryUnited StatesLocation (City)WashingtonType of PostBritish EmbassyNumber of vacancies1Salary CurrencyUSDSalary$24.51/hrStart Date16 July 2024Other benefits and conditions of employmentLearning and Development Opportunities:The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communciating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.Working Patterns:This role is 40 hours per week. However, a level of flexibility can be afforded.Additional informationUnder US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work. • A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defence Staff (BDS) outposts accept A or NATO visasAppointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate. Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Internal candidates must inform their supervisor before they apply to a different position. Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed. The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law. The FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
Expected salary: $24.51 per hour
Location: Washington DC
Job date: Wed, 17 Jul 2024 23:25:22 GMT
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