Job title: Project Administrative Assistant
Company: Willdan
Job description: Willdan Performance Engineering, a division of Willdan Group, is seeking a Project Administrative Assistant. This individual will be responsible for providing administrative and project controls support for the delivery of construction and design projects. These duties include assisting the Project Coordination Manager in coordination, drafting, reviewing or recommending any project control related documents as required by the project. This position will be based out of our office in Anaheim, CA.Essential Duties and Responsibilities
- Work collaboratively with project stakeholders to support project coordination and documentation.
- Assist Project Manager’s and Construction Manager’s in all phases and aspect of the project with documentation and logistics support.
- Provide administrative support to Field Staff.
- Review Specifications and Drawings and become familiar with the project and critical path items.
- Obtain and maintain all required documentation as per the contract.
- Set up and maintain the FTP site(s) for multiple projects.
- Ensure timely reviews for all RFI’s and submittals, including coordination with engineers.
- Provide administrative support for change order documentation. Ensure file management protocols are followed.
- Assemble the close out documents and address non-compliant Contractor directly for compliance.
- Prepare and communicate ad-hoc reports as required.
Job Requirements / Qualifications contractor
- 3-5 years administrative related experience in construction on engineering industry is required.
- Has prior experience with City, State, and/or Government work.
- Ability to manage detailed processes and problem solve quickly in a high-pressure environment.
- Comprehensive knowledge of Microsoft Office.
- Ability to read, analyze, and interpret construction contracts, accounting statements, business publications, professional journals, and technical procedures preferred, but not required.
- Knowledge of Primavera P6, Procore, Primavera Contract Management, & Submittal Exchange.
EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.Willdan Performance Engineering participates in E-Verify.
Expected salary:
Location: Anaheim, CA
Job date: Wed, 07 Aug 2024 04:50:00 GMT
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